Voice notes
WhatsApp voice note automation in your own voice, personalised for every lead
Write one script with the lead’s name and company in it. ReachPods speaks it in your cloned voice and sends it as a native WhatsApp voice message to each lead, then tells you when it was played and follows up only if they don’t answer.
WhatsApp voice notes
Script
Ciao {{first_name}}, Alex here from Acme. Saw {{company}} just opened a Milan office and had an idea…- Marco Rossi0:22Played
- Giulia Ferri0:24Delivered
- Luca Bianchi0:21Played
- of audio to clone your voice
- 30 s
- characters per script
- 1,500
- WhatsApp voice messages
- Native
- channels for voice notes
- 4
Overview
In WhatsApp-first markets, voice is the default
Across Latin America, Southern Europe, the Middle East and much of Asia, people send voice notes more than text. A text-only sales message feels formal and cold next to them. A voice note that says your name, in a real human voice, feels like someone took the time.
Recording a personal voice note for every lead doesn’t scale, so ReachPods does it for you. Clone your voice once from a short recording, choose AI voice note on a WhatsApp message step and write the script with {{first_name}}, {{company}} or any custom field. At send time the script is rendered for that lead and sent as a voice message.
Prefer to record it yourself? Attach an uploaded voice note instead; it’s sent as-is to every lead. Either way, delivered and played receipts come back, and the message seen? condition can drive the follow-up.
Voice cloning
Clone your voice once, use it on every WhatsApp step
Upload or record at least thirty seconds of natural speech. The clone belongs to your workspace and shows as ready when it can be used. Keep several voices, one per teammate or language, and pick one per step.
- 30 seconds minimum
- Several voices per workspace
- Pick a voice per step
Clone your voice
Script
Read this aloud for about a minute: “Hi, I’m Alex from Acme. I help growth teams book more meetings…”Personal scripts
One script, a personal WhatsApp voice message for every lead
Scripts accept the same variables as text messages, custom fields and even AI variables, so each rendering can mention something specific to that lead. Pair the voice note with a short text in the same step so the context is clear before they press play.
Keep it short: 15 to 30 seconds feels like a friendly note, not a pitch.
- Variables inside the spoken script
- Text and voice in one step
- Rendered per lead at send time
Voice note step
Script
Hey {{first_name}}, Alex here. I saw {{company}} is hiring two SDRs and had an idea for the ramp-up. Worth a quick chat?- Hey Lena… Loopwise…0:24
- Hey Marco… Stackly…0:22
- Hey Jonas… Northlane…0:23
Receipts and follow-ups
Know when your voice note was played, follow up only if needed
Delivered and read receipts come back in real time. Use message seen? to follow up a day after the voice note was played, or to switch to email if it never was. A reply, voice or text, stops the sequence on every channel.
- Delivered and played receipts
- “Message seen?” condition
- Stop on any reply
Campaign
Wait for the blue ticks
Message
Voice note
+1 day
Try another channel
What’s included
WhatsApp voice note automation features
Uploaded recordings
Attach your own recording when the same message works for everyone.
Multilingual voices
Keep a voice per language and pick it per campaign or step.
Number check first
Voice notes only go to numbers verified on WhatsApp.
Test on yourself
Add your own number as a lead to hear exactly what prospects receive.
Voice replies in the inbox
Prospects’ voice replies play in the shared inbox, and you can reply with one.
Other channels too
The same voice notes work on LinkedIn, Instagram and Telegram message steps.
How it works
WhatsApp voice note automation: how it works in four steps
- 1
Clone your voice
Upload 30+ seconds of natural speech and wait for it to be ready.
- 2
Write the script
Use {{first_name}}, {{company}} and custom fields.
- 3
Add it to a WhatsApp step
Choose AI voice note, pick the voice, add a short text if you like.
- 4
Follow up on “seen”
Wait for the voice note to be played before deciding the next step.
Who it’s for
WhatsApp voice note automation: who it’s for
LATAM and Spanish-speaking markets
Send a warm voice note in Spanish or Portuguese, in your own voice, to every lead.
Agencies prospecting local businesses
Owners listen to voice notes between customers; they rarely read long texts.
Consultants
Your voice is your brand. Let every prospect hear it first.
FAQ
WhatsApp voice note automation: questions and answers
Something else on your mind? Get started and try it on your own accounts.
Can I send WhatsApp voice notes automatically?
Yes. Use an AI voice note in your cloned voice, personalised per lead, or attach your own recording.
Do they arrive as real WhatsApp voice messages?
Yes. They’re sent as native voice messages, not as file links.
How long can the script be?
Up to 1,500 characters. Shorter scripts, 15 to 30 seconds when spoken, usually perform best.
How much audio do I need to clone my voice?
At least 30 seconds of clear, natural speech.
Can I see if they listened?
Read receipts come back in real time, and the “message seen?” condition can use them.
WhatsApp outreach automation
More WhatsApp outreach automation features
Everything else you can automate on WhatsApp.
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