Email outreach automation
Email outreach automation that sends from your real mailboxes and knows what LinkedIn did
Connect Gmail, Outlook or any IMAP mailbox, rotate volume across them, send personal emails at a human pace and follow up in the same thread, while opens, clicks and replies steer the rest of the sequence, on email, LinkedIn and every other channel.
Campaign
Email + LinkedIn
Cold email
Rotated mailbox
Invite
Warm
Bump
Same thread
- mailbox types: Gmail, Outlook, IMAP
- 3
- default per-mailbox limit
- 50 / day
- across every mailbox you connect
- Rotation
- for every follow-up
- 1 thread
Overview
Email works best as part of a conversation
A cold email on its own is easy to ignore. A cold email from someone who visited your profile yesterday and whose LinkedIn invitation is sitting in your notifications gets read. ReachPods puts email steps in the same campaign flow as LinkedIn, WhatsApp, Instagram and Telegram, so each channel knows what the others did.
Emails are sent from your own mailboxes, so they come from a real person with a real sending history, not a shared marketing server. Each mailbox has its own daily limit, warm-up, working hours and timezone, and new leads rotate across mailboxes to spread the volume while keeping each prospect in one thread.
Opens, link clicks and replies come back as events. They don’t just fill a report: they wake up leads waiting on an email opened? or link clicked? condition, so the next touch happens while you’re still top of mind. A reply stops the whole sequence, on every channel.
Email features
Every email outreach automation feature
Dig into the details of each part of the email engine, from mailbox rotation to AI-written emails.
Inbox rotation
Connect as many mailboxes as your plan allows, across your main domain and secondary domains. One campaign rotates new leads across them by remaining daily budget and the weights you set, skips mailboxes that are down or off-hours, and keeps each prospect on the mailbox that first wrote to them.
Learn moreFollow-up automation
Most replies come from the second or third email, not the first. ReachPods sends follow-ups as replies in the same thread, only to leads who haven’t answered on any channel, with waits and conditions you choose and a re-check right before every send.
Learn moreOpen & click tracking
Every outreach email is tracked for opens and link clicks. Each event lands on the lead’s timeline and in your analytics, and wakes up any lead waiting on an “email opened?” or “link clicked?” condition, so the next step goes out while you’re still top of mind.
Learn moreGmail, Outlook & IMAP
Send outreach from the mailboxes you already own. Connect Gmail and Google Workspace, Outlook and Microsoft 365, or any IMAP/SMTP provider through a secure hosted sign-in, then give each mailbox its own daily limit, warm-up, working hours and timezone.
Learn moreLinkedIn + email sequences
Invite on LinkedIn, email the people who don’t accept, visit the profile of everyone who clicks your email, and stop everything the moment anyone replies anywhere. One flow, one timeline per lead, one inbox.
Learn moreAI cold emails
Let the AI do the research you don’t have time for. For each lead it reads the LinkedIn profile, latest post and company details, then writes the email body for that one person, in their language, with your subject line, your offer and your template as the safety net.
Learn moreMailboxes
Connect Gmail, Outlook or any IMAP mailbox in a minute
Connect a mailbox through the secure hosted sign-in. Gmail and Outlook use their native sign-in, and any other provider works over IMAP/SMTP. Connected mailboxes show a live status, so you know immediately if one needs to be reconnected.
Each mailbox is its own sender with its own limits: 50 emails per day by default, adjustable, with optional warm-up, working hours and a timezone. See Gmail, Outlook and IMAP outreach.
- Gmail, Outlook and IMAP/SMTP
- Per-mailbox limits and working hours
- Live connection status
- Warm-up for new mailboxes
Connect a mailbox
Choose your provider
Gmail / Google Workspace
SMTP + IMAP
- App password
Outlook / Microsoft 365
- Secure sign-in
Any IMAP / SMTP provider
- Host · port · login
Track opens and clicks
Inbox rotation
Email inbox rotation across every mailbox and domain
Connect several mailboxes, on your main domain or on secondary domains, and one campaign spreads new leads across all of them, favouring the mailbox with the most budget left and skipping any that are outside working hours or need reconnecting.
Each lead keeps the mailbox that first wrote to them, so follow-ups land in the same thread. See email inbox rotation.
- Weighted by remaining budget
- Sticky mailbox per lead
- Skips mailboxes that are down
- Reassignment after 72 hours
Inbox rotation
6 mailboxes · 3 domains
- [email protected]32/40
- [email protected]28/40
- [email protected]25/40
Each prospect stays with one mailbox
Tracking
Email open and click tracking that moves the sequence
Every email is tracked for opens and link clicks. Those events land on the lead’s timeline and in analytics, and a lead waiting on email opened? or link clicked? moves on as soon as the event arrives.
That makes plays like “they clicked the demo link: send a LinkedIn invitation today” a two-minute setup. See email tracking.
- Open and click events
- “Email opened?” and “Link clicked?” conditions
- Events on the lead timeline
Email events · Lena Fischer
Sent “Quick idea for Loopwise”
From [email protected] · Tue 09:12
Opened
Tue 09:47 · second open Wed 08:30
Clicked “See the 3-day playbook”
Wed 08:31
Branch: clicked → LinkedIn invite
Next step scheduled for Wed 11:00
Follow-ups
Automated email follow-ups in the same thread
Follow-up emails are sent as replies in the same thread, so the prospect sees one conversation instead of three unrelated messages. They only go to people who haven’t replied, and every step re-checks for a reply right before it sends.
Prefer a fresh subject line for a particular step? Turn threading off for that step only. See email follow-up automation.
- Same-thread follow-ups by default
- Only to leads who haven’t replied
- Per-step new-thread option
Hi Marco, quick idea for Stackly’s outbound…
Opened twice · no reply
Re: Bumping this in case it got buried. Worth a look?
Thanks for following up, yes let’s chat.
Follow-up #3 cancelled
Email + LinkedIn
The perfect fallback when LinkedIn stays quiet
The most common flow in ReachPods is LinkedIn first, email second: invite, wait seven days, and if there’s no acceptance send an email that acknowledges the invitation. Because both steps live in one flow, the email can say exactly that, and it only goes to people who didn’t accept.
See LinkedIn and email sequences for the plays that work best.
- LinkedIn and email in one flow
- Email only for non-acceptors
- Email signals trigger LinkedIn steps
Campaign
LinkedIn first, email fallback
Invite with note
Message
+1 day
Withdraw invite
Keeps pending low
Has email address
What’s included
What’s included in email outreach automation
Variables, spintax and A/B
Personalise subject and body with lead fields and spintax, and test variants of both.
AI-written emails
Let the AI write each email body from the lead’s profile and company, in their language.
Stop on reply
A reply on email or any other channel stops the lead’s sequence everywhere.
Blacklist
Block domains, companies and addresses; checked at import, enrollment and before every email.
Human pacing
Random 60 to 240 seconds between emails from the same mailbox, inside working hours.
Unified inbox
Email replies arrive next to LinkedIn, WhatsApp, Instagram and Telegram conversations.
How it works
Email outreach automation: how it works in four steps
- 1
Connect mailboxes
Add Gmail, Outlook or IMAP accounts through hosted sign-in. Set limits and working hours.
- 2
Write the emails
Use variables, spintax, AI variables and A/B variants on subjects and bodies.
- 3
Combine with LinkedIn
Put email after an invitation condition, or before a LinkedIn visit, wherever it fits.
- 4
React to signals
Branch on opens and clicks, and let replies stop the sequence automatically.
Who it’s for
Email outreach automation: who it’s for
Outbound teams
Run LinkedIn and email from one flow per persona instead of two disconnected tools with two lists to keep in sync.
Agencies
Connect a client’s mailboxes, rotate volume across them and keep each prospect on one thread.
Founders
Send twenty genuinely personal emails a day from your own Gmail, with follow-ups that stop the moment someone answers.
FAQ
Email outreach automation: questions and answers
Something else on your mind? Get started and try it on your own accounts.
What is email outreach automation?
It is software that sends personalised outreach emails and follow-ups on a schedule from your own mailboxes, tracks opens, clicks and replies, and stops automatically when a prospect responds.
Which email providers are supported?
Gmail and Google Workspace, Outlook and Microsoft 365, and any provider that offers IMAP/SMTP access.
How many emails can I send per day?
Each mailbox defaults to 50 emails per day and can be adjusted. Add more mailboxes to scale; campaigns rotate new leads across them.
Do follow-ups stay in the same thread?
Yes. Follow-ups are sent as replies to the original email by default, so the prospect sees one conversation.
Can an email open trigger a LinkedIn step?
Yes. Put an “email opened?” or “link clicked?” condition in the flow and connect its “yes” branch to any LinkedIn, WhatsApp or Instagram step.
Do you handle unsubscribe and compliance?
You stay in control of your copy and lists. Use the blacklist so people and domains who opted out are never contacted again, and follow GDPR and CAN-SPAM rules for your market.
Other channels
Outreach automation on every channel
Combine channels in one campaign; a reply on any of them stops the rest.
Keep exploring
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